Administrative Assistant

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The work will be carried out in the company’s premises in Larnaca. Below is a list describing some of the activities of an eProseed Administrative Assistant.

• Ensure company’s premises are legally compliant and contribute to the overall purpose of the company as outlined above
• Liaise with all relevant third party suppliers (e.g. utility providers, office equipment suppliers etc.) to ensure smooth service provision at lowest cost
• Accountable for the design, safety and essential services of the office

• Provide support in all stages of company setup in Larnaca – supplier selection, manage projects to time and budget, e.g. fit out of new premises
• Answer and direct phone calls
• Provide general administrative and clerical support
• Maintain electronic and hard copy filing system
• Open, sort and distribute incoming correspondence, courier management
• Perform data entry and scan documents
• Assist in resolving any administrative problems
• Prepare and modify documents including correspondence, reports, drafts
• Schedule and coordinate meetings, appointments
• Develop and maintain a filing system
• Asset inventory control
• Update and maintain office policies and procedures
• Handle general health and safety office related procedures

• Order office supplies and research new deals and suppliers
• Maintain contract lists
• Act as the point of contact for internal and external clients
• Work with external suppliers to ensure they have a full understanding of the company’s requirements and can adapt their service provision to fit without constant micro management
• Take on additional roles after the local company is set up accordingly

• Proven experience as an administrative assistant (preferably 2 years Admin support experience)
• Engages positively with employees and non-employees alike
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like multifunctional devices
• Proficiency in MS Office (MS Excel and MS PowerPoint)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Good research skills
• Excellent Greek written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Advanced level English