Accountant

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Job Title

Accountant

Reports To

Finance Manager

Job Overview

The Accountant will be responsible for assisting the Finance Manager in handling day to day accounting matters including registration of new employees with social services, organisation of payroll and relevant contributions to authorities, processing invoices and payments for suppliers and clients as well as handling petty cash and basic payments. The position also provides administrative services for the office including support to the Client Services department.

Responsibilities and Duties

•        Day to Day book-keeping including sales ledger, purchase ledger, journal entries.
•         Checking and entry of cost of sale (purchase) invoices on CRiS where applicable.
•         Generate and send Sales invoices from CRiS on a weekly/monthly basis.
•         Bank account reconciliation and management including deposits and withdrawals
•         E-mail checking, capturing of documents sent by e-mail and responding as appropriate
•         Obtaining authorization on supplier invoices and recording under due date.
•         Entry of client receipts on CRiS and sending receipts to client
•         Receiving and recording online payment information and quarterly reconciliation to merchant bank site.
•         Monthly checking of all debtors’ and creditors’ balances on trial balance
•         Maintenance of Fixed Asset Register, Pre-payments, Accruals and other worksheets as needed
•         Weekly submission of due and authorised purchase invoices for payment
•         Maintenance and record of client and/or supplier payments including chasing and escalation as required.
•        Maintenance of unpaid client listing plus sending regular reminders and where applicable statements of account.
•         Petty cash management and reconciliation.
•         Payroll management including payslip preparation and distribution.
•         Management of all payments, including cash payments, bank transfers and credit card transactions.
•         Preparation of bank transfers and any other form of payments.
•         Office management including management of office supplies, office suppliers, cleaners, and landlord.
•         Input on internal newsletter.
•         Office correspondence management including P.O. Box collections.
•         Maintenance of company licences for assets and business (e.g. Professional registration licences and/or pool car – road          Tax/insurance/MOT).
•         Assistance with business travel arrangements as needed.
•         Management, Maintenance and update of company insurance covers including Employer’s liability, company health insurance, Professional liability and others as required from time to time.
•         Calculation of commissions.
•         Preparation and presentation of monthly and weekly Management Reports.
•         Maintenance and analysis of all accounts including cash book.
•         Assistance to sales team and Business Development Manager including but not limited to entering orders on system and covering late shifts.
•         Preparation for, and management of, annual audit.
•         Manage and maintain accounts-related document files.
•         Assistance to CEO/MD/COO as required.

Other

·        Revise own duties and processes and provide suggestions to the Finance Manager of how they can be handled more efficiently.

·        Advise the Finance manager of any issues that may arise.

·        Any other reasonable duties as required by the Finance Manager.

ACCA preferred but AAT or LCCI Level 3 or higher accounting qualification and willingness to progress to ACCA would be considered.

Skills

·        Strong written and verbal communication and interpersonal skills.

·        Excellent Greek and English written and spoken

·        Basic computing skills.

·        Excel and Microsoft suite.

·        Able to prioritize activities and show initiative.

·        Able to cope under pressure.

Experience

·        Experience with Microsoft suite, PDF and PowerPoint.

·        Preferably a minimum of 2 years’ experience in working with known accounting packages.

·        Preferably a minimum of 2 years’ experience in Cypriot payroll administration. Foreign payroll administration a bonus.

·        Preferably experience in calculating and affecting employment related contributions.

·        Preferably experience in Provident funds.

·        Preferably experience in handling business travel and expense arrangements.

Competencies

·        Support the organisation’s Values and Mission.

·        Attention to detail and analytical thinking.

·        Adaptable and flexible attitude.

·        Self-confident and result focused.

·        High level of ethics and integrity.

·        Creative and innovative problem solver.

·        Strong communicator at all levels.

·        Team Player.

·        Good negotiator.

·        Strong customer focus.

·        Accounting software.

·        Payroll software preferred.

·        Bank on-line systems.

·        Power-point.

·        SKYPE.

·        Zoom

·        Team Viewer/Any Desk

Other

•       Honesty
•       Integrity
•       Confidentiality
•       Ambition